We will process your personal data in compliance with every applicable law and any laws that replace them in the future (including the European Union’s General Data Protection Regulation, Regulation (EU) 2016/679 (“GDPR“)).
In this notice, we provide information based on such laws related to processing your personal data. This notice sets out the basis on which any personal data that you provide to us, or that we obtain about you from other sources, will be processed by us. Please take the time to read and understand this notice.
For the purpose of data protection law, Sharp Business Systems (India) Private Limited (“we“, “us” and “our“) is a data controller in respect of your personal data. And we are committed to respecting your privacy.
In this notice:
We will collect and process the following personal data about you (collected through communications including: writings, face-to-face discussion, phone calls, e-mails, or otherwise). Such information generally includes your name, contact data (e-mail, phone number), company name, address, position and all other personal data which is required to enter into a contract with you and to communicate with you.
In some circumstances, we may be provided such personal data relating to you by the organisation you represent or the organisation that otherwise employs or engages you (“Business Partners“).
This information is necessary in order for (i) the relevant business we provide you or Business Partners or (ii) the relevant business services to be provided to us by Business Partners.
There may be circumstances where the provision of business services to us results in us collecting other types of personal data from you, or us being provided other types of personal data about you from Business Partners. If so, then we will protect such personal data to the same high standards explained in this policy and take any additional steps necessary to ensure we process such personal data in accordance with applicable laws.
We use the personal data that we hold about you for the following purposes: Establishing and maintaining relationship with Business Partners, Marketing The legal basis for the processing of your personal data is:
We do not process your “sensitive data” (information about your race, ethnic origin, religion, physical or mental health, political opinions, sexual life, any actual or alleged criminal offences, and genetic and biometric data).
We may share your personal data with recipients in the situations described below:
litigation, when otherwise required by applicable law, or if we determine its disclosure is necessary to protect the health and safety of you or others, or to enforce our legal rights or contractual commitments that you have made.
The personal data that we collect from you or provided by Business Partners may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us, for our affiliates or for one of our suppliers/customers.
Where we transfer your personal data outside the EEA, we will ensure that:
You can obtain more details of the protection given to your personal data when it is transferred outside the EEA by contacting us in accordance with the information about us above.
We will retain the personal data that we collect about you as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer period is demanded by applicable laws.
Subject to the statutory requirements, the fulfilment of which must be assessed on a case- by-case basis, you have the following rights:
You have the right to obtain from us confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to the personal data and certain related information.
You have the right to obtain from us the rectification of inaccurate personal data
concerning you without undue delay, and to complete any incomplete personal data.
You have the right to obtain from us the erasure of personal data concerning you without undue delay, when certain legal conditions apply.
You have the right to obtain from us the restriction of processing of personal data, when certain legal conditions apply.
You have the right to receive your personal data in a structured, commonly used and machine-readable format, and have the right to transmit those data to another controller without our hindrance, when certain legal conditions apply.
Subject to the statutory requirements, the fulfilment of which must be assessed on a case- by-case basis, you also have the right to object to the processing of your personal data.
Where personal data are processed for direct marketing purposes (see section 5 above), you have the right to object at any time to processing of personal data concerning you for such marketing pursuant to Art. 21 (2) GDPR.
If you have any complaints regarding our privacy practices in the EEA, you have the right to lodge a complaint with your national data protection authority (i.e., supervisory authority).
Questions, comments and requests regarding this privacy notice are welcome. Please contact us using the information about us above.
Date: 2nd June 2020 Company Secretary
Sharp Business Systems (India) Private Limited